Electronic Voting

Why Are We Transitioning to Electronic Voting?

• Increase homeowner participation

• Vote from anywhere

• Faster tabulation of results

• Reduce paper handling and manual processes

• Improve accuracy and audit capabilities

• Maintain secure election records

Current Process 

• Paper ballots

• Must return physical ballot/proxy

• Manual Conting

• More volunteer effort

• Longer results process

Electronic Voting

• Secure online ballots

• Vote from phone, tablet, or computer

• Automated tabulation

• Reduced administrative burden

• Faster results

The intent of eliminating proxies is not to reduce homeowner participation, but to promote direct participation by every homeowner while creating a simpler, more transparent and equitable election process. Electronic voting provides the convenience that proxies historically supplied, while allowing each homeowner to retain control of their own vote. We have listed below several benefits regarding the elimination of proxies.

Committee Recommendation: Eliminating Proxies 

1. Encourages Direct Homeowner Participation

2. Reduces Misrepresentation/Concentration of Voting Power

3. Improves Election Transparency and Trust

4. Reduces Administrative Burden

5. Reduces Electioneering and Political Pressure

6. Pairs Well With Electronic Voting

What homeowners can do now:

☐ Verify your email address with the BSW Manager (only one per lot)

☐ Verify your phone number with the BSW Manager (only one per lot)

☐ Watch for future updates (see communication channels listed below)

☐ Read educational materials

☐ Attend informational meetings

☐ Ask questions

Communication Channels

• HOA website

• Bi-monthly newsletter

• Facebook page

• Email blasts

• Town Halls (10 a.m. and 2 p.m. the first Monday of each month)

• Meet and Greets (TBD)

• Annual meeting (January)

Electronic voting systems use unique voter credentials, encrypted systems, and audit capabilities. 

Yes. Voting platforms separate voter authentication from ballot choices. 

This is currently under evaluation and will require bylaw amendments.

Electronic voting requires accurate contact information to securely deliver voting credentials and election notices. Only one email address and phone number per lot.

No.

Many systems work on smartphones and tablets. Assistance options will also be communicated.